Understanding Renta de Mesas y Sillas Event Rental Pricing in Mexico

Understanding Renta de Mesas y Sillas Precios

Planning an event in Mexico? Whether it's a small gathering or large festival, you'll likely need to rent tables and chairs. Renting furniture for your event allows you to accommodate all your guests comfortably without breaking the bank. When researching rental companies, one of the first things you'll want to understand is how pricing works for mesa y silla rentals in Mexico.

Factors That Impact Renta de Mesas y Sillas Precios

Several key factors come into play when rental companies set their pricing:

• Furniture types and sizes
• Rental duration
• Delivery and pickup fees
• Order sizes and bulk discounts

Let's explore how each impacts the bottom line.

Furniture Types and Sizes

Naturally, larger and more ornate furniture commands higher pricing. A high-top bar table will likely cost more per unit than a folding banquet chair. And intricate, chiavari chairs with padded seats will be pricier than basic plastic outdoor options. When requesting quotes, share details on exactly what kinds of chairs and tables you need, how many of each, and any size or dimension requirements.

Rental Duration

Most companies price rentals based on a full day. So a two or three day rental for an event over a weekend won't cost twice or triple the single day rate. However, pricing does go up incrementally for multi-day rentals spanning a week or longer. Be clear with the vendor upfront on when you need to take delivery and when the pickup occurs.

Delivery, Set Up, and Pickup Fees

The base price you see advertised generally covers just the daily furniture rental. Many companies then tack on fees for:

• Delivery to and from your venue
• Professionally setting up the furniture prior to your event
• Breaking down, stacking, and preparing tables/chairs for pickup

These additional fees can add a surprising amount to your total rental cost. However, for large events they are often well worth the price to have staff handle logistics seamlessly.

Order Sizes and Bulk Discounts

Larger orders tend to receive discounted pricing. For example, you may pay $5 per chair when ordering 40 units. But that per chair rate could decrease to just $3 if your order size hits 500 chairs. Be sure to inquire with a few different rental companies on discounts they offer at certain order quantities.

Some venues also have partnerships with certain rental providers. So if you host an event at that site, you may automatically qualify for bulk rate pricing due to their existing arrangement.

More Cost Considerations for Renting Mesas y Sillas

In addition to the pricing factors above, a few other costs are worth noting:

Taxes

Reputable rental companies charge Mexico's 16% VAT on top of their quoted rental fees. Some less scrupulous vendors advertise tax-free pricing to appear cheaper. But they still collect the taxes without necessarily making this clear upfront or in contracts. Reputable event rental companies will be very transparent on what taxes apply from the initial quote through invoicing.

Insurance Fees

Most rental companies require that you either carry your own insurance policy to cover any damage during rental periods. Or they can provide special event coverage at an added fee (often 5-15% on top of base rental costs). Make sure to understand any insurance requirements or options from the get-go.

Deposits

Nearly all companies require sizeable deposits to secure your delivery date when you place an order. Deposit percentages range from 20% to 50% or more of total order value. Just be aware this upfront amount comes due well before your actual event takes place.

Hidden Fees

Comb through every quote carefully on the lookout for any fees that don't get discussed upfront. This could be fuel or labor surcharges for delivery based on venue location. Or fees for stained linen replacement if using theirs. Or mandatory wait staff tipping expectations. Ask questions about any charges that aren't self-explanatory.

Shopping Around for the Best Renta de Mesas y Sillas Precios

From chair and table types to insurance rates, pricing can vary dramatically amongst different rental companies. That's why it pays to put in the time shopping around.

Start by checking rates from national chains, as their size often allows for very aggressive pricing. Small boutique rental providers can also offer wonderful service and great rates on specialty vintage rentals. Tapping your personal network for vendor recommendations can uncover some hidden gems.

Wherever you start your search, be sure to request at least three quotes. And ask the tough pricing questions to look beyond any temptingly low base rates companies may advertise.

This savvy shopping approach allows you to secure the tables, chairs, bars, lighting, etc. your event requires at the best possible precios. Now you can focus your efforts on throwing a stellar event without blowing your budget!

FAQs

Does rental pricing change based on the types of tables and chairs I need?

Yes. More ornate and specialty furniture like chiavari chairs, padded barstools, and high-top cocktail tables typically costs more per rental unit than simple folding chairs and banquet tables.

What factors increase the rental pricing for delivering tables and chairs?

Pricing goes up if you need delivery and pickup across longer distances from the rental company's warehouse. Additional labor and vehicle costs apply for distant venues. And multi-flight hauls add fees.

Am I charged rental fees for the full day even if I only need tables and chairs set up for a few hours?

Most rental companies charge their standard full daily rate regardless if your actual event lasts 4 hours or a full 12+ hours onsite.

What's the best way to get the lowest pricing on furniture and linen rentals?

Larger bulk orders typically qualify for discounted pricing per item or set. So combining your rental needs with other hosts planning events near the same dates can add up to major savings.